POSITION SUMMARY

The Administrative Assistant reports to the Supervisor, Advancement Operations and serves as a contact and support for the entire staff of the Office of Advancement with a specialization in Annual Giving and Alumni Relations. Duties include but are not limited to: processing financial transactions, coordination of mail merges and mailings, event and program set up and organization, daily updating of the division database, use of Raisers Edge, Anthology, LiveAlumni, and other database enrichment tools, calendar scheduling and maintenance, conference call and meeting scheduling, coordination of travel, support of compilation and proof-reading when needed, budget tracking and related purchasing activities, data base look-ups, and other tasks as assigned for the Advancement team.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position: .

• Utilizes Raisers Edge, NXT, FPM and Anthology technologies to create queries and generate reports, person directories and event attendee lists. Other database needs as assigned.
• Manages registrations for events such as Reunion, Family Weekend, dinners, regional and special events and other events as needed.
• Utilizes Astra to book facilities for events and rooms for meetings.
• Assists with preparation of mailings and materials for the office.
• Schedules appointments, makes travel arrangements and coordinates special events.
• Assists with the functions of the Alumni Association Board, SALT, student groups and Phonathon as needed.
• Screens phone calls for the departments and provides information to alumni, parents and friends regarding events and requests for information.
• Works with the Supervisor, Advancement Operations to oversee student workers and manage their projects.
• Maintains mailing, event and project calendars.
• Creates and maintains computer and manual filing systems.
• Assists in the execution of special events and projects.
• Maintains budget sheets in an organized manner, handles purchasing process, documents and evaluates office procedures, carries out copying and printing assignments, sorts, date stamps, distributes mail, and charges bills for payment to proper accounts.
• Prepares monthly financial and expense statements.
• Assist with the maintenance of the Alumni and Annual Fund webpages - updates, postings, etc.
• Assists in coordinating, in conjunction with the Office of Career Advising and Development, assigned events and createing specific registration forms.
• Serves as the primary point of contact for the alumni@lemoyne.edu and giving@lemoyne.edu email addresses.
• Assists in other departmental or divisional activities as needed.

• Bachelor's Degree or a minimum combination of 4 years of education and experience in a relevant field required.
• Excellent customer service skills
• Strong written and oral communication skills.
• Demonstrated time management and organization skills.

Diversity, Equity & Inclusion job expectations for all Le Moyne College employees:

• Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee's unit.
• Regularly participates in professional development opportunities to become more aware of DEI issues and to consider ways in which their work can be expanded to honor and incorporate the diversity of our community.
• Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.
• Promotes open communication across Le Moyne's community in order to create an inclusive environment, and understanding of others backgrounds, ideas, and perspectives.

Le Moyne Benefits

• 403(b) Retirement contribution- (9.5% Employer match)
• Generous tuition coverage
• Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
• Health Savings Accounts- (Partially Employer funded)
• Basic Life & AD&D Insurance- (Employer paid)
• Short and Long Term Disability Insurance (Employer paid)
• Supplemental Life & AD&D Insurance
• Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
• 12 paid holidays
• Generous time off package

For more details on the College's benefit programs, please visit our Benefits page by clicking here.

Equal Employment Opportunity

Le Moyne College is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.