Description

As our Administrative Assistant you are the backbone of our agency. We rely on you to ensure everything runs smoothly. Whether coordinating travel arrangements, managing calendar schedules, assisting with budget preparation and monitoring or tracking all personnel and position actions, we understand how crucial the work of our Administrative Assistants are. A re you ready to work with a problem-solving team of professionals, and assist in making a difference in your community? If so, we encourage you to apply to join our team!

Duties

As the Central Regional Administrative Assistant, you will be working on behalf of the Regional Director and Regional Operations Manager and the Administrators by coordinating regional approaches in developing strategic activities on behalf of the region. Engaging the regional leaders in supporting the budget, reports, training staff, meeting Human Resources deadlines and coordinating training for all Central region staff. This will include preparing for those meeting by developing agendas and handouts; documenting, providing, and maintaining meeting minutes. Your attention to detail will be crucial as you will be expected to prepare review, and maintain correspondence, reports, forms and documents for signature.

Some of what you will be doing:

• 
  Conduct routine administrative activities and communications.
• Monitor information, requests and internal assignments to ensure timely completion.
• Assist in administrative projects and business process assignments.
• Review budget and disseminate information in line with the Regional budget goals
• Lead regional projects and initiatives.
• Develop monthly reports to provide to regional leadership
• On Boarding new staff, provide training and support change management activities
• Complete all HR paperwork and coordinate timelines.
• Act as liaison between HR and staff.
• Ensure payroll processes are accurate and timely; support the use of the agency payroll system.

Qualifications

What You Bring:

A combination of education and/or experience of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work totaling no less than four (4) years.

Studies show that women and people of color are less likely to apply to jobs unless they meet every single qualification. At ESD we are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't align with every qualification in the job description, we encourage you to apply anyways. You may be the right candidate for this or other roles.

Supplemental Information

Additional Requirements of Employment:

• 
  This position is based in a WorkSource location and requires in-person attendance with no option for full-time telework.
• Must be able to pass an Unemployment Insurance (UI) Claim & Benefit Information Review.
• Per Gov. Inslee’s Proclamation 21-14?(Download PDF reader) (Download PDF reader), as a condition of employment, existing employees and volunteers of the Washington State Employment Security Department (ESD) must be fully vaccinated. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. If you are selected to serve within ESD as an employee or volunteer, you will be required to provide proof of vaccination before you are able to begin work. You may request an accommodation if you are unable to meet the requirement due to a medical or religious necessity.

Our mission and values drive every decision we make and are at the core of who we are. We value Collaboration, Diversity, Equity, Inclusion, Innovation, and Integrity, Investing in our people and Service with kindness. We understand that a work environment that respects your work/life balance is key, that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value and trust our employees are empowered to grow and develop into their best self.

Opportunity for All
The Employment Security Department is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Please include your name and pronouns in your application, to ensure we address you appropriately throughout the application process.

Other Information

• If you need assistance in the application process or have general questions about this opportunity, please contact Jeanette Nelson or 564-200-2475 the Talent Acquisition Team, or Washington Relay Service 711.
• Auxiliary aids and services are available upon request to individuals with disabilities.
• If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960.

Please submit your Cover Letter, and Resume with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete.