Job description

Administrative & Accounts Payable Specialist

Are you looking for an exciting opportunity to join a rapidly growing modern boutique accounting firm that values forward-thinking and opportunities for growth? Universal Bookkeeper, Inc. is seeking a motivated and energetic Administrative & Accounts Payable Specialist to join our team. If you are passionate about assisting clients and value the importance of providing excellent customer service, this is the perfect opportunity for you!

As an Administrative & Accounts Payable Specialist, you will be responsible for creating a positive first impression for clients and guests and providing Accounts Payable support to the Universal Bookkeeper team. This role also includes being the lead client support during tax season and assisting the UB team throughout the tax preparation process. This is a unique opportunity to work with a team of dedicated professionals who are passionate about helping small businesses thrive in our local communities. If you are looking for a challenging and rewarding role in the accounting industry, apply today to join our team at Universal Bookkeeper, Inc.

The Administrative & Accounts Payable Specialist at Universal Bookkeeper, Inc. will have a wide range of responsibilities that are essential for maintaining a positive and efficient workflow. These responsibilities include:

• Providing an exceptional level of customer service to both clients and team members to enhance our relationships
• Ensuring a positive impression of the firm to all clients and guests
• Directing phone calls to appropriate team members and providing accurate and meaningful messages when team members are not readily available
• Managing and maintaining clients' payroll records, including providing support for DIY payroll clients
• Preparing payroll, 401K, and tax audits
• Processing invoices and payments through Bill.com and QuickBooks Online, researching statement balances and coordination with vendors on efficient payment processing channels
• Identifying and implementing new and innovative procedures to streamline accounting operations internally and externally for clients, promoting professional growth
• Assisting the UB team with tax season preparation and organizing client documentation in the most efficient manner
• Supporting Tax Clients to ensure all tax documents and required information are received prior to assigning to the Tax Preparer
• Supporting the UB team and Tax Clients with the completion of tax preparation
• Providing marketing support to management and assisting with social media content that can be shared on UB social media channels
• Performing additional accounting-related tasks as needed
• Participating in team building initiatives that support our community.

This role is a great opportunity for someone who is organized, efficient and detail-oriented, to work in a fast-paced environment and be part of a team that is passionate about helping small businesses thrive.

To be considered for the Administrative & Accounts Payable Specialist position at Universal Bookkeeper, Inc., job seekers must meet the following minimum qualifications:

• A minimum of 1 year of experience in Accounts Payable or Bookkeeping is preferred
• A minimum of an Associates Degree in Accounting/Business related field is required
• QuickBooks Online experience is preferred
• General knowledge of accounting practices and business procedures
• Strong written and verbal communication skills that support a professional environment
• High level of accuracy and attention to detail is a must, as well as a track record of reliability, confidentiality, and conscientious work habits
• Proficient in Microsoft Office and Microsoft Excel
• Strong organizational and prioritization skills
• Effective analytical and problem-solving skills
• Excellent time management skills with the ability to multitask, prioritize, and meet deadlines
• Ability to adapt and work efficiently in a rapidly changing dynamic environment with deadline pressures.

The Administrative & Accounts Payable Specialist position at Universal Bookkeeper, Inc. offers a competitive salary based on experience. In addition, we offer our employees a comprehensive benefits package including:

• Paid time off and holidays
• Health insurance options
• Participation in the company 401K plan
• Paid advancement training opportunities within the accounting and business fields
• Bonus pay
• Flexible or alternative work schedule options after the completion of a training period
• A positive and supportive work environment that promotes employee well-being, productivity, and growth.

We value our employees and strive to provide a comprehensive benefits package that supports their overall well-being and career development.

At Universal Bookkeeper, we are passionate about supporting small businesses and helping them thrive in our local communities. We believe that small businesses are the backbone of our economy and we take great pride in assisting entrepreneurs achieve financial success. We offer a unique blend of exceptional and personalized cloud accounting services, tailored to meet the specific needs of small business owners and nonprofit organizations. From remote accounting and bookkeeping, to our Virtual
CFO service, we are dedicated to the success and development of each small business we have the privilege to work with, as well as the personal and professional advancement of our esteemed team members.

As a recipient of the NYSBDC Growth Business of the Year in 2020 and Utica Chamber's Small Business Catalyst Award in 2021, Universal Bookkeeper is at the forefront of growth and innovation in the accounting industry. Join Central New York's leading small business cloud-based accounting firm and apply today to be a part of our dynamic and driven team.

To Apply, please visit our website: https://universalbookkeeper.com/index.php/careers/

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in New Hartford, NY 13413

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