Job description

About our company:
Prime Residential is an established owner and operator of more than 18,000 multifamily apartments and townhomes. We provide attractive, comfortable homes, appealing amenities, and superior customer service. The apartment communities we own and manage are in some of the most sought-after locations all along the West Coast. Prime Residential is committed to maintaining a richly diverse and inclusive company culture where all people feel welcomed and valued.

About the opportunity:

The Accounts Payable Specialist works with all facets of the accounts payable system, principally the validation, processing, and filing of invoices. The specialist must make sure that all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment. Once the proper verifications and authorizations are received, the specialist is responsible for submitting payments in a timely fashion. This position also requires preparing and mailing checks, as well as verifying and procuring W-9 forms from vendors. The specialist also maintains files for all invoices, accounts payable payments, and tax information for vendors.

What are some of the responsibilities of an Accounts Payable Specialist?

• Process invoices for multiple entities which includes the matching of vendor invoices to PO’s.
• Communicate with property managers and vendors regarding invoices without PO’s and resolve discrepancies between PO’s and invoices.
• Process expense reimbursements, check requests, and resident final account statements for payment.
• Process invoices for payments by selecting invoices and then printing and mailing checks.
• Reconcile vendor statements
• Ensure accurate and timely invoice posting and payment processing using the Real Page/One Site Accounts Payable System.
• Ensure proper and consistent compliance with Prime Group Accounts Payable policies and procedures.
• Respond to internal and external vendor inquiries including vendor statement reconciliation.
• Responsible for coding and batching invoices, weekly check runs, processing expense reports, and maintaining positive vendor relations.
• Monitor daily, weekly, or monthly control reports such as the PO Non-Compliance Report, Open PO Reconciliation, Utility Invoices Received Report, Utility Deposits, and Vendor Aging with explanations for those over 60 days.
• Analyzing and resolving discrepancies found in existing vendor accounts.
• Review and approve utility invoices and resolve utility notices and Velocity/Conservice issues.
• Assist in the preparation of schedules and gathering of information as required for audits that occur throughout the year and other duties as assigned.
• Pick up and distribute all inter-company mail for all corporate departments.
• Maintain vendor W9 forms and insurance certificates in the folder on Network.
• Other projects as required by management.

Join the Fastest-Growing Multi-Family Industry Team!

Requirements:

• Two plus years of experience in a similar role
• Experience with multi-family properties is a plus
• A college degree is preferred
• Problem Solving – the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, and maintains confidentiality.
• Interpersonal Skills – the individual maintains confidentiality, remains open to others’ ideas, and exhibits a willingness to try new things.
• Oral Communication – the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
• Written Communication – the individual edits work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.
• Planning/Organizing – the individual demonstrates accuracy and thoroughness and monitors their own work to ensure quality.
• Adaptability – the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events.
• Dependability – the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.

• Computer Literacy - the individual has proven skills in Microsoft Office including Word and Excel; and
• Multi-Tasking – the individual is able to prioritize, work independently, and multi-task with comfort and efficiency.

Employee Benefits:

• Competitive pay based on experience

• Comprehensive medical, dental, vision, and RX

• 401k plan

• FSA

• Pet Insurance

• Life Insurance

• Paid holidays, personal days, and vacation days

• Housing discount and much more!

If you are interested in this opportunity or would like to learn more about Prime Residential, please reply with your resume or go to https://www.primegrp.com/careers/ to view other opportunities.

We look forward to hearing from you!

Drug-Free Policy:

Although the use of marijuana is legal in some states, Prime Residential maintains a drug-free workplace, and employment with the Company is contingent upon the successful completion of all the Company’s lawful pre-employment checks, which include a background check and drug test, consistent with applicable law, and which are conducted following an applicant’s acceptance of the Company’s conditional offer of employment.

CA Employee Privacy Notice:

https://www.primegrp.com/ccpa-info-current-and-prospective-employees/

COVID-19 Vaccine Requirement:

To protect the health and safety of our employees, residents, and prospects, Prime Residential requires anyone who is offered and accepts a conditional offer of employment, to be fully vaccinated and to provide proof of such, by their start date. Anyone unable to be fully vaccinated due to protected medical and religious reasons, or any other type of accommodation as required by law, may submit an accommodation request for consideration.

Equal Opportunity Employer:

At Prime Residential, we don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our business, and our community. Prime Residential is proud to be an equal opportunity workplace.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
We are taking all the necessary precautions to keep everyone safe. Your safety and that of our employees and residents is our number one priority.

Application Question(s):

• Do you have experience in the real estate or property management industry?

License/Certification:

• Driver's License (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90036

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