This is a full-time 40 hour a week position.

THE POSITION:

The Accounts Payable Specialist is responsible for the coordination of the total accounts payable process. S/he ensures that all invoices are processed on a timely and accurate basis.

Some of the duties include:

• The Accounts Payable Specialist works under the supervision of the Manager of AP and Payroll and is responsible for handling full cycle accounts payable functions alongside the other AP Specialist and AP Clerk.
• Assist in the organization of the accounts payable inbox
• Processing of 3 way match of invoices ordered through the purchasing department – verifying quantity and pricing, notifying purchasing of variances, and accurately data entering invoices into Epicor
• Review and process employee expenses
• Review and process all location invoices/statements in a timely manner
• Respond to internal and external AP inquiries in a timely manner including but not limited to payment status, W-9 requests, ACH, payment terms, credits, invoice discrepancies, disputes, and other finance-related matters
• Obtain appropriate approvals in accordance with company policies
• Proactively track down missing receipts, approvals, documents to post AP invoices for timely month end and payment processing
• Investigate and resolve problems associated with processing invoices to ensure timely posting of invoices
• Data enter AP invoices into our ERP system ensuring that appropriate documentation and approvals are included
• Identify urgent payments that need to be included in weekly payment request
• Record corporate AP payments into accounting system made by check, ACH/EFT or wire transfer
• Cut and mail payments or other financial related documents as needed
• Add new vendors to the accounting software in line with company policy.

WHO WE ARE:

The Boston MSPCA-Angell is one of the oldest and most venerable humane organizations in the world, and working in an environment that clearly delivers on its mission of advancing the health and welfare of animals adds an important dimension to our work.

APPLICANT REQUIREMENTS:

We are looking for applicants with at least three years of experience working in accounting preferably in an accounts payable role. As this position requires excellent verbal and written communication skills, we require applicants to include a cover letter showcasing your writing skills.

OUR BENEFITS:

Our compensation package includes health, dental and life insurance, 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, employee discounts for pet health care, and free on-site parking.

If you are interested in working for an organization where your work is an important part of a respected and caring non-profit, this may be the career change you are looking for.

Experience

• 3 - 5 years: accounts payable