Job description

Job Summary: Responsible for preparing and processing invoices for payment, maintaining the accounts payable records and producing accounts payable reports for Rinchem Company, Inc. Also, responsible for maintenance for various departmental projects, providing administrative support as needed. Rinchem Company, Inc. is a multi-state Logistics provider with an extremely high volume of Accounts Payable transactions monthly

Attributes: List at least FIVE essential Caliper Competencies.

• Time Management
• Communicating
• Information Seeking
• Quality Focus
• Compliance
• Thoroughness

Qualifications:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Experience and Education:

• Associates Degree in Finance or Accounting or year for year progressive experience
• 3-5 years of accounts payable experience

Computer Skills

• Microsoft Office Suite Proficiency
• Great Plains, Concur, McLeod and SAP Experience a plus

Certificates, Licenses, and/or Registrations:

• N/A

Other Skills and Abilities:

• Articulate with excellent verbal and written communication skills
• Ability to serve internal customers and stay on task
• Other Qualifications:
• ​​Ability to work independently and with a team in a fast paced and high-volume environment with emphasis on accuracy and timeliness​

Primary Responsibilities of the Job:

• Receive, review and process all incoming invoices, check requests and expense reports, etc.
• Distribute invoices for service center review
• Receive, review and process all incoming invoices, check requests, expense reports, etc.
• Distribute invoices for departmental approval and account coding.
• Enter all vouchers into the accounts payable accounting system for batching and payment processing.
• ACH payments in Accounting System as well as electronic wires
• Print checks obtaining appropriate signature(s), and coordinates timely mailing of checks
• Print and maintain A/P reports and vendor files
• Manage the integrity of information contained in the accounts payable database and files so that information is retrievable for departments, and intact for the annual audit. Analyze vendor files, and prepare 1099’s for review and annual submission.
• Ensure that completed W-9’s are obtained for all non-employee compensations.
• Maintain fixed assets file, and prepare monthly fixed asset depreciation journal entry and reconciliation.
• Provide support to internal and external auditors as necessary
• Company credit card and travel program administrator
• Post credit/debit memos promptly
• Process credit card transactions to include auditing and processing credit card bills
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist other department staff with transaction research and documentation
• Assist with monthly bank reconciliations
• Assists in month end closing to include AP reconciliation to the GL
• Maintain files and documentation in accordance with company policy and accepted accounting practices
• Preparation of daily/monthly KPM’s
• Provide superior customer service for all vendors and employees
• Review and update department work instructions, escalating any necessary changes to Controller
• Process vendor credit application
• Manage stale dated checks/unclaimed property reporting
• Other duties as appropriate

Diversity, Equity, Inclusion and Belonging are important at Rinchem, and are critical to our success in living by our core values.

Our aim is to foster a culture where every member of Rinchem feels valued, supported, and inspired to achieve individual and corporate goals with character, competence and commitment. This includes providing opportunity and access for all people across differences of race, age, color, ethnicity, gender, sexual orientation, gender identity, gender expression, religion, national origin, migratory status, disability/abilities, political affiliation, veteran status, and socioeconomic background.

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