Position Summary: Under general supervision from the Accounting Manager (A/P), performs a variety of accounts payable functions of an intermediately skilled and responsible nature within the Finance Department. This job class is treated as non-exempt.

Essential Functions: The Accounts Payable Clerk II concentrates efforts on accurate and timely review and payment of SRPMIC payables for Lease functions. Essential functions may vary among positions and may include the following tasks, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Tasks:
1. Accounts Payable: Reviews invoices, vouchers, and check requests for accuracy.

• Reconciles outstanding invoices on vendor statements to invoices vouchered in PeopleSoft.
• Accurately processes invoices with regard to the accounting period, invoice date, payment terms, provide an accurate description of services rendered and whether or not the transaction is taxable.
• Makes payments as requested by check request or approved invoices.
• Makes adjustments for A/P discrepancies such as taxes charged on products delivered to the Community before posting for payment.
• Processes construction invoices allowing for retention (amounts held from vendor payments until the job is satisfactorily completed) as appropriate/indicated.
• Uses workflow notification and escalation process for instances where user department input is needed and has been requested in order to successfully accomplish payment of an invoice, but no response is being received from the user department.

• Contacts department personnel, account representatives or other appropriate persons regularly to for information necessary to complete AP processes and to resolve issues. Keeps respected parties informed and serves as a reference source.
• Trains inexperienced staff to use the PeopleSoft financial system.
• Performs other job-related duties as assigned to maintain and enhance departmental operation.

• Performs accounts payable tasks including matching invoices, processing encumbrances, payables, checks, vendor account maintenance, vouchering, and payment process handling.
• Performs statement reconciliations as assigned by A/P Manager or Sr. AP Specialists.
• Serves as backup for AP Clerk for phones and mail.

• Enters and maintains vouchers related to lease payouts and loans.
• Prints, assembles, and distributes periodic financial reports as requested, includes but is not limited to, quarterly landowner statements, customer payment statements, etc.
• Responsible for administrative and recordkeeping functions of the lease subdivision. Includes but is not limited to the handling of incoming and outgoing mail, electronic file and folder maintenance, hardcopy maintenance of landowner and lease payout files, and scanning.
• Responsible for updating the lease payout information line and intra and internet websites with lease payout information.
• Primarily responsible for phones, mail, and other administrative tasks as assigned for lease.

• Knowledge of the history, culture, laws, ordinances, customs and traditions of the SRPMIC.
• Knowledge of accounting principles, practices applications in a computerized system.
• Knowledge of the procedures, methods and forms associated with automated accounting systems.
• Knowledge of basic customer service principles and techniques.

• 
  Skill utilizing a computerized financial system (preferably PeopleSoft), the personal computer and MS Office software including MS Word, MS Excel, MS Outlook to fulfill job requirements.
• Skill responding tactfully and courteously to customer inquiries and complaints.
• Skill following verbal and written instructions, policies and procedures.
• Skill entering, accessing and retrieving information from a database.
• Skill making varied arithmetic computations and tabulations rapidly and with high accuracy.
• Skill with both verbal and written communication.

• 
  Ability to develop and maintain positive and effective working relationships at all levels within the department and Community.
• Ability to attend to detail for prolonged periods of time.
• Ability to work in fast paced environments.
• Ability to prioritize workload and make sound judgements.
• Ability to adapt to changing work situations and environments.
• Ability to assist others and meet schedules in a calm, efficient and effective manner while dealing with interruptions and pressure.
• Ability to operate a variety of standard office equipment including adding machines, calculators, photocopiers and FAX machines.
• Ability to work on a team.

Qualifications:
Education & Experience: High school diploma or GED supplemented by coursework in accounting, bookkeeping or a related field AND experience equivalent to 2 years of accounts payable or clerical accounting work. At least one year of accounts payable work in PeopleSoft Financials is desired.

Equivalency: Equivalent combinations of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate.

In order to obtain consideration for Community member/Native American preference, applicant must submit a copy of Tribal Enrollment card or CIB which indicates enrollment in a Federally Recognized Native American Tribe by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.