Job description
Job Description
The Director of Procurement and Accounts Payable in collaboration with the Provost, Vice Presidents, Academic Deans and Budget Managers, is responsible for the development of a strategic approach to the University’s procurement of goods and services. Develops and updates policies, guidelines and procedures, and educational training for procurement and accounts payable activities with a long-term vision to add value, optimize resources, improve quality, and achieve efficiency for the University. This position leads the day to day operations of the department including supervision of staff, vendor relationships, timely processing and payment of invoices and other transactions, maintains effective internal controls and safeguarding of assets in accordance with Ashland University policies as well as compliance with applicable laws and regulations.
Essential Duties and Responsibilities:
Essential Duties and Responsibilities:
- Manages and directs the procurement and accounts payable Business Office staff.
- Work closely with the Provost and Vice Presidents in establishing and implementing strategic procurement goals and key performance indicators (KPI’s); develop, recommend and implement new and innovative methods and processes to accomplish procurement objectives and efficiency while ensuring compliance with University objectives.
- Assist and collaborate with the Provost, Vice Presidents, Academic Deans and Budget Managers the procurement and follow up on any non-performance of goods and service and professional agreements and contracts and may require engagement with the University’s General Counsel.
- Document and implement policies and procedures that provides effective internal controls and supports efficient and effective purchasing and procurement, optimize electronic payments to vendors, traditional check payments, and procurement card (P-card) operations.
- Ensure vendor payments are properly authorized, accurate and in compliance with University policies and procedures, generally accepted accounting principles, and regulatory requirements.
- Develop and support continuous process improvements for sourcing and procurement of goods and services and business solutions that are quality and brand appropriate in a timely manner.
- Collaborate with the Chief Human Resources Officer and General Counsel, the Provost, Vice Presidents, Academic Deans and Budget Managers to leverage all available procurement tools: including but not limited to the development of request for qualifications (RFQ), request for proposal (RFP), negotiations, and proposal/bid analysis to secure advantageous terms with external vendors, and maintains an electronic contract management system.
- Develop, implement and communicate procurement policies, guidelines and procedures, and educational training to add value to the University, optimize cost savings and cost avoidance, and promote effectiveness and efficiency.
- Manage procurement operations to ensure continual monitoring, assessment and analysis of University vendors and goods and services requirements.
- Serve as the primary contact for procurement related questions, training, policy and procedure interpretation.
- Manages the preparation and reporting of IRS Forms 1099-MISC, 1099-NEC and other regulatory compliance as applicable, including unclaimed property reporting.
- Assist with monthly and year-end closing procedures, entries and reporting, and external and internal audits by preparing appropriate work papers and reports.
- Performs monthly cash disbursement analysis, monitoring and forecasting to maximize investing and ensure sufficient working capital.
- Provide leadership in maintaining quality staff through recruitment and development that creates a positive culture for employee growth and satisfaction and meets the needs of the University.
- Conducts periodic training and instruction opportunities through the utilization of various educational formats/structures to effectively promote awareness of departmental services and improve compliance with established procurement, payable, and disbursement processes.
Additional Duties and Responsibilities:
- Stay current on market trends and identify and assess opportunities for innovation to adapt in the changing environment.
- Ability to manage multiple assignments and projects, meet deadlines, use sound judgment, and interpret local, state and federal laws, rules and regulations; through self-directed professional readings and attending professional development training.
- Serve on various University committees and task forces as required.
- Ability to work after hours and weekends as needed.
- Other related duties as assigned.
Required Qualifications
Education:
- Bachelor of Science or Arts from an accredited college in accounting, finance, operations, or a related area
- Five (5) to seven (7) years experience with procurement management, development and monitoring of agreements and contracts, and agreement and contract negotiations
Experience and Skills:
- Proficient with the Microsoft Office Suite software
- Knowledge of IRS regulations relating to accounts payable and sale and use tax
- Knowledge of legal contractual and documents and principles of procurement, compliance, procurement law, familiarity with local, state and federal procurement statutes, federal regulations, and other public procurement practices
- Excellent verbal and written communication, analytical, problem-solving, critical thinking and interpersonal skills
- Effective organization, planning and presentation skills
- Results-oriented, metrics-driven leader with expertise in purchasing, supplier collaboration, negotiations and compliance
- Ability to prepare/write/administer invitations to bid, requests for proposals, requests for qualifications, specifications, scope of work, and contracts. Serve as Chairman of RFP/RFQ evaluation teams. Serves as the Colleges contracting officer and as a resource regarding purchasing and contracting issues. Handle all protests and vendor grievances. Confer with departments in determining needs (specifications and/or Scope of Work) for complex procurements
- Determine appropriate method of procurement for all purchases
Preferred Qualifications
Education:
- Master of Business Administration, Accounting, Public Administration (MPA) or advanced law degree (Masters of Laws (LL.M.), Juris Doctorate (J.D.)
- Certified Purchasing Professional (CPP), Public Procurement Officer (PPO) certification, or Certified Professional in Supply Management (CPSM)
Experience and Skills:
- Demonstrated, professional procurement experience preferably in the higher education industry
Physical Demands
- This position operates in a professional office environment.
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to fingers, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 25 pounds.
- This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m. From time to time working hours may be modified and exceed the standard work week.
Anticipated Start Date of New Hire
06/01/2023
Anticipated Number of Hours Working per Week
40
Shift Required?
First
Job Duties
Posting Detail Information
Posting Number
S513P
Number of Vacancies
1
Desired Start Date
06/01/2023
Job Open Date
03/14/2023
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.