Accounting/Payroll Specialist-CU Dealer Direct

CU Dealer Direct LLC is seeking an Accounting/Payroll Specialist to join our team, in Thurston County, WA. CU Dealer Direct is a credit union service organization (CUSO) owned by several WA State credit unions; we process indirect loans from throughout WA & most of OR state. The Accounting/Payroll Specialist will be part of a close-knit team dedicated to service excellence.

Location: Remote-within Washington State. This position will report regularly to our office in Olympia WA. Authorized remote working requires a secure/dedicated work area, with an encrypted connection to high-speed internet, to maintain privacy/security compliance.

Salary: $19.26-$24.08/hr. Depending on experience and qualifications

Essential Job Functions

• Provides employees and managers with an available first point of contact for questions and guidance on payroll application and payroll related questions.
• Processes the full-cycle monthly payroll; including updating employee’s information related to changes including but not limited to: compensation, position changes, transfers, accruals related to leave, terminations, etc.
• Completes external requests for Verification of Employment from internal members and external vendors. Researches employee requests and answers inquiries or provides information to authorized persons and agencies.
• Audits time records in the web collection software to ensure hours are approved appropriately. Completes quality control review of time collected and requests managers make corrections or adjustments prior to final transfer of hours into payroll batch process and process through full payroll cycle.
• Maintains working documentation for payroll processing as a critical business processes of the department for the credit union’s business continuity plan.
• Processes the 401(k) reports and deposits, loan repayments and employer safe harbor contributions by the 3rd of each month to support monthly payroll and annually for employer contributions.
• Follows best practices in payroll reporting (timely and accurately) as well as proactively addressing concerns of management and/or employees regarding employee pay.
• Prepares payroll related reports as requested.
• Reviews, tests, and supports implementation of new functionality in HRIS (such as upgrades to the system, new setup tables, reports, enhancements to the system, etc.)
• Completes the annual W-2 reporting, mailing and follow up as required.
• Supports requests for internal and external audits to ensure accuracy of payroll processing and employee records as outlined in audit engagement.
• Provides administrative support for compliance and tracking of FMLA/Protected Leaves, sends out notices and required information, updates employee leave records, files paperwork, tracks leave used and communicates with employees and managers to facilitate a smooth transition back to the job.
• Maintains working documentation for onboarding and reporting processing as a critical business processes of the department for the credit union’s business continuity plan.
• Demonstrates highest levels of customer service, confidentiality and discretion when dealing with the internal and external employees and customers.
• Maintains well-developed working knowledge of the assigned duties and job functions; keeping up to date and requesting additional training and/or development as needed.
• Ensures duties performed are in compliance with all security, audit, regulatory compliance, information security, customer privacy, and Bank Secrecy Act/Customer Identification Program policies and procedures.
• Reports regularly to work and returns from breaks and meal periods on time according to the posted schedule.
• Prepares, processes and completes month-end accounting close functions which includes, but is not limited to journal entries, accruals, account reconciliations, and balance sheet/expense account analysis.
• Ensures that accounts are properly charged and maintains systematic records of company transactions. Researches and resolves discrepancies and accounting errors.
• Submits through Online Billpayer payments on approved, outstanding invoices.
• Works with all departments to obtain information, resolve issues and/or correct transactions related to the accounting function.
• Monitors various company transactions to ensure proper reporting and recording.
• May be asked to assist staff with Accounts Payable, Daily Balancing, Daily GL account balancing
• Performs both daily and monthly activity reconciliations as assigned. Develops and maintains various workbooks to monitor daily and monthly activity.
• Prepares status reports for all account reconciliations designed to keep management informed of area activities and of any significant problems.
• Provides support during company and credit union audits by working with internal and external auditors and credit union examiners as directed.
• Works directly with the CPA during annual financial audit and acts as the company liaison to the CPA.
• Assist in the function of Inventory Manager
• Perform duties assigned by the Office Manager and/or CEO as needed.

Minimum Requirements:

• High School Diploma
• 3+ years of related experience

Are you ready to join our team? If you feel that you would be right for this position, please fill out our mobile-friendly application. We look forward to meeting you!

CU Dealer Direct offers full-time employees a generous medical, dental & vision insurance, life, 401K and paid leave package.

Background reviews, including criminal, are conducted prior to selection, post interview.

Applications will be accepted until the position is filled.

CU Dealer Direct only accepts completed applications for currently posted position openings. A résumé WILL NOT replace any section of the application.

CU Dealer Direct is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status. Employees will be treated on the basis of their job-related qualifications, ability and performance.