Job Purpose: The Accounting Operations Manager position is a critical inward facing role focused on ensuring the smooth running of Fiscal operations. The Accounting Operations Manager will analyze and improve departmental processes and work to improve quality, productivity and efficiency. The job involves supervising fiscal team members in performing billing, cash receipts, collection activities, accounts payable, and other finance services. He/She supervises the team to ensure that work is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting activities including accounts payable, accounts receivable, cash receipts, employee expense reimbursements, etc. This is a hands-on position where you will roll up your sleeves and work with all levels within our agency. Responsibilities include

SCOPE OF RESPONSIBILITIES:

• Manage a team of three direct reports. This includes: evaluating, training, hiring and disciplining staff. Assess staffing workload and job assignment along with re-defining job descriptions as needed.
• Overseeing the daily activities of fiscal operations related to accounts receivable, accounts payable, and purchasing ensuring that all major projects, month-end, and year-end reports are completed accurately and on time.
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure
• Ensure an accurate and timely monthly and year-end close
• Ensure the timely reporting of all monthly financial information
• Ensure the accurate and timely processing of positive pay transactions
• Ensure the monthly Bank Compliance activities are performed in a timely and accurate manner
• Collaborates with the other finance department staff to support overall department goals and objectives
• Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy
• Advises staff regarding the handling of non-routine transactions
• Regularly reconciles vendor accounts
• Oversees the review of accounts payable coding and documentation of expenses to ensure policies are being followed.
• Evaluating, developing, and improving departmental controls, systems, and procedures to increase accuracy and efficiency. Develop, monitor, and publish metrics to gauge efficiencies in the workflow of areas that need improvement and to ensure service level commitments are met.
• Deal with difficult customers/vendors inquiries related to accounts
• Review and/or prepare 1099s
• Support external audits by providing supporting schedules, reconciliations, pulling selections and interfacing with external auditors as required
• Ability to keep confidential information private and maintain high levels of security and dependability
• Other projects as assigned.

QUALIFICATIONS:

• Proficient in word processing software (MS Word) and extremely proficient in spreadsheet software (MS Excel). Should be familiar with Great Plains Dynamics or similar accounting software.
• Ability to understand and utilize the basic concepts and principles of accounting methods and procedures in the performance of daily activities.
• Ability to meet assigned deadlines
• Strong customer service skills
• Excellent written and verbal communication skills with all levels from assistants to Sr. Executives
• Ability to analyze/interpret data and take appropriate action
• Requires strong math and analytical skills plus good oral and written communication skills, good planning and problem solving skills.
• Team player
• Attention to detail required
• Ability to act and operate independently with minimal daily direction from the Controller to accomplish objectives

EDUCATION and/or EXPERIENCE

Bachelor degree (B.S.) majoring in Accounting or Finance with at least 5 years of experience in a Supervisory or Account Manager position, preferable in a Non-for-Profit environment.

OTHER QUALIFICATIONS

• Current driver’s license
• Current auto insurance