Job description

Contracts Billing/Accounting Associate

JOB PURPOSE: The Contracts Billing/Accounting Clerk reports to the Contracts and Accounting Department; supports the Contracts and Accounting teams with day-to-day functions to help ensure the successful administration of contracts and fiduciary operation of the company.

PRIMARY DUTIES AND RESPONSIBILITIES

• Perform accounts receivable and support general accounting functions and projects as needed.
• Create high dollar value Time and Material, Fixed Price, Percentage of Completion, and AIA Invoices for each client contract
• Assist with contracts operations by following policies and procedures.
• Draft and revise proposal overviews, assist with preparation of business/cost proposals.
• Assist with the drafting, edits and final review of different contractual documents.
• Support the development of contract specific subcontract specifications/terms and condition with Contract Administrator direction.
• Assist with keeping the company in compliance with different state agencies though a variety of filings and annual renewal.

QUALIFICATIONS
Required

• Associate’s Degree in Accounting or Business Administration, or equivalent work experience
• Background in general accounting principles
• Demonstrated knowledge and skill proficiency with financial and administrative systems
• Perform day-to-day administrative tasks such as maintaining information files and processing paperwork, answering phones, managing email in-boxes. Proficiency in Microsoft Office Suite (Word, Outlook, etc.)
• Advanced proficiency in Microsoft Excel and Knowledge of Adobe Acrobat
• Ability to communicate verbally and in writing, with clear and concise English
• Excellent interpersonal and customer service skills
• Ability to maintain confidentiality; high level of integrity and discretion
• Attention to detail and strong organizational skills.
• Proactive and positive attitude with ability to work independently and as part of a team.
• Ability to multi- task.

Preferred

• Two (2) years’ experience with accounts receivable, issuing high dollar value Time and Material, Fixed Price, Percentage of Completion, and AIA Invoices
• Experience with cost accounting
• Knowledge of StarBuilder and/or Crystal Reports is a plus but able to be learned.
• Experience performing the primary duties and responsibilities of this role is a plus

Job Type: Full-time

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