Accountant I

Office of the Vice Chancellor for Institutional Advancement

The Office of the Vice Chancellor for Institutional Advancement (OVCIA) at the University of Illinois Urbana-Champaign seeks a Accountant I to provide full-time support to the Business Manager.

The University of Illinois Urbana-Champaign is a global, preeminent research university. Since its founding in 1867, the University of Illinois Urbana-Champaign has earned a reputation as a world-class leader in research, teaching and public engagement

On June 30, 2022, the University of Illinois Urbana-Champaign officially ended our With Illinois campaign, the most ambitious and successful fundraising effort in Illinois history. Fundraising efforts will continue and, in addition to the respective priorities within each of the colleges and units, the University remains resolute in its commitment to secure additional private resources towards student scholarships, faculty and staff support, capital projects, and other life-changing programmatic initiatives.

Organizational Relationships
Based in the Office of the Vice Chancellor for institutional Advancement (OVCIA) and reporting to the Business Manager, the Accountant I will provide targeted support in the areas of accounting and processing for the purposes of budget-related tasks. The Accountant will work with other members of the immediate administrative staff of OVCIA, the University of Illinois Foundation, the University of Illinois Alumni Association, as well as the advancement staff from each unit.

Job Summary
Will provide targeted support in the areas of accounting and processing for the purposes of budget-related tasks. The Accountant will work with other members of the immediate administrative staff of OVCIA, the University of Illinois Foundation, the University of Illinois Alumni Association, as well as the advancement staff from each unit.

Duties & Responsibilities

• 
  Assists with processing travel reimbursement requests for OVCIA staff

• Collects, logs, tracks, and maintains records for the purpose of quarterly unit travel reimbursements under the guidance of the Business Manager

• Checks donor database (TED) for all donor interactions that need to be entered for unit travel.

• Maintains fiscal management by compiling and organizing travel receipts for candidates, ensuring expenses are charged to appropriate accounts, and working directly with the Business Manager to ensure timely expense reimbursements to candidates.

• Researches and resolves all vendor and/or procurement issues, including initiating invoices and statements, verifying information for accuracy, resolving discrepancies and payment issues, determining appropriate accounts, coding transactions, and taking action as necessary for resolution.

• Initiates “special payments” and/or reimbursement requests as necessary.

• Initiates journal vouchers or budget transfers as needed under the guidance of the Business Manager.

• Initiates requisitions in iBuy for Purchase Order (PO) creations and supply orders for the office.

• Purchases items for the office when needed with P-Card.

• Initiates all taxable gifts within internal recognition system (Kazoo), etc.

• Serves as a resource to the units regarding employee travel and miscellaneous reimbursement policies and procedures, answering questions based on interpretations of travel regulations and OVCIA and OBFS reimbursement policies. Other duties as assigned.
  

Preferred Qualifications

On campus knowledge or experience with the banner system, i-buy, and chrome river.

Knowledge, Skills and Abilities

• Extensive knowledge of accounting practices, procedures, and policies.
• Knowledge of general office practices and procedures and write in a manner which is correct in grammar, spelling, punctuation, and format, which is complete and accurate in all respects.
• General knowledge of the organizational structure, policies, programs, and procedures of the Urbana campus and the University.
• Software proficiency including Microsoft Word, Office, Excel, TEM, i-Buy, Chrome River and Banner accounting system.
• Well-developed office skills to ensure that files and records are complete and well-maintained and that clerical functions are performed with minimal supervision.
• Proven organizational and planning skills, including the ability to coordinate multiple, complex project and anticipate needs.
• Effective verbal and written communication skills.
• Strong interpersonal skills: ability to work and communicate effectively with colleagues, administrators, candidates, and individuals at all levels.
• Ability to maintain confidentiality, especially regarding sensitive records and information related to human resources functions.
• Strong history of providing exemplary customer service to all internal and external constituents.

Appointment Information
This is a 100% full-time Civil Service 0010 - Accountant I position, appointed on a 12-month basis. The expected start date is as soon as possible after closing date. Salary is commensurate with experience.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on May 15, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Brenda Morris at bcmorris@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1012224
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu