Job description

Position Summary/Objective:

Responsible for monitoring cash accounts, banking transactions, maintaining accounts receivable, processing journal entries, billing, and budgeting.

Essential Functions: (Duties and Responsibilities)

• Performs daily online banking functions, including preparing physical and online bank deposits, reviewing direct deposit vouchers, and preparing variance analysis of bank accounts.
• Performs transfer of funds between bank accounts to ensure positive balances are maintained in each performance.
• Maintains accounts receivables pending files, monitors receipts activity to ensure funds are received on a timely basis, and performs follow-ups with appropriate personnel if funds are not received when expected.
• Reconciles all cash accounts according to timelines established in Agency’s accounting and fiscal policies.
• Enters cash receipts continually through the G/L accounts receivable module to ensure cash balances in the accounting system properly reflect the Agency’s cash balance.
• Record cash transactions related to payroll taxes into the accounting system and ensure withdrawals are made by the bank on a timely basis.
• Prepares a monthly schedule of cash receipts for all programs.
• Prepares regular billing invoices for reimbursement of expenses for assigned programs; reviews support documentation provided by program staff for appropriateness and required approvals prior to invoice preparation.
• Acts as a budget specialist for assigned programs to prepare periodic expense/revenue forecasts. Monitors budget-to-actual differences for assigned programs.
• Identifies program spending needs during fiscal monitoring of assigned programs, initiates additional drawdowns of funds when needed, and escalates fiscal concerns to Chief Financial Officer (CFO) and program management.
• Maintains specific program information in Agency’s accounting databases managed in conjunction with GL; answers financial inquiries about the program from internal staff and external parties.
• Prepares all required monthly, quarterly, semi-annual, and annual financial reporting documents for assigned programs.
• Compiles and analyzes various types of financial data from the GL and prepares reports for agency staff and external parties; creates high-priority reports requested by CFO.
• Assists in monthly and year-end financial close-out activities; prepares various expenditure and revenue schedules for annual financial statement audit.
• Interacts with a variety of Agency staff, as well as external parties; contacts internal departments and/or outside agencies to resolve problems.
• Trains employees in other departments, as needed, on appropriate accounting and fiscal policies of Step Up Suncoast.
• Researches abandoned property issues and prepare appropriate reporting to the State of Florida.

• Act as back-up for the Accounts Payable Specialist.
• Follows all Step Up Suncoast, Inc. accounting and fiscal policies.
• Assists with other duties and projects as time allows
• Participate in Agency activities as required.
• Perform other duties as assigned.

Education and Experience Requirements: * Bachelor's or Associates's degree in accounting is desired.

• Years and types of experience may replace the Bachelor's or Associate's Degree requirement.

Training Requirements: Training deemed necessary to enhance job performance or gain additional skills needed to carry out the duties of the position.

Specific Knowledge, Skills, and Abilities Required:

• Strong technical accounting background.

• Knowledge and ability to evaluate, recommend and implement new fiscal methods and approaches when needed.
• Knowledge of nonprofit accounting, including treatment of restricted funds, deferred revenue, and accounting for government and private grants.
• Must have an understanding of accrual accounting concepts.
• Knowledge of the principles, methods, and practices of public financial administration, including budgeting, reporting, purchasing, and contract administration and negotiations.
• Knowledge of relevant objectives, practices, policies, procedures, operating rules and regulations, and laws applicable to Charlotte, DeSoto, Hardee, Manatee, and Sarasota counties.
• Knowledge of Uniform Guidance and Generally Accepted Accounting Principles. (GAAP)
• Must be proficient in the use of Excel and Word. (Intermediate user level required)
• Must be highly organized with the ability to manage accounting workflow, assist with problem-solving, multi-task efficiently on a daily basis, and effectively use office automated systems to input data to facilitate accounting tasks.
• Must be able to provide reports timely, accurately, and consistently with the ability to deviate from routine when high-priority needs arise.
• Must be able to add, subtract, multiply and divide.
• Ability to apply common sense understanding to carry out instructions furnished in written or oral form.
• Ability to meet deadlines and work under pressure with limited supervision.
• Must have the ability to read and interpret documents such as safety rules, operation instructions, and procedure manuals.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write business correspondence and procedure manuals.
• Ability to present information and respond to questions from groups of managers, clients, and employees.

Licenses/Certificates/Screenings:

• Must have a valid Florida Driver’s License.
• Must have reliable transportation for work-related travel, including nights and out of town.
• Must be insurable under Step Up Suncoast’s organizational policies.
• Pre-employment drug screening is required.
• Must pass a Level II criminal background check.
• Must agree to ongoing random drug/alcohol screening.

Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

• Must be able to lift and carry 20 pounds

Work environment: The work site is usually a normal office setting with low to moderate noise levels.Expected hours of work: Hours of work and days are typically Monday through Friday, 8:00 am to 5:00 pm. Employees may be called upon outside these hours to attend other functions of the position or agency as needed.

Travel:

Local travel to carry out responsibilities of the position; and other agency meetings/training.

Benefits package:

• Health Insurance - Agency pays $500 per month toward the plan of your choice. There are 4 United Health Care plans to choose from.
• Group Term Life Insurance - we provide life insurance equal to 1 1/2 times your salary at no cost to you.
• Dental Insurance
• Vision Plan
• Short-Term Disability
• Long-Term Disability
• Voluntary Life Insurance
• AFLAC Products (STD, Cancer, Hospitalization, Accident, Specified Event)
• Flexible Spending Accounts
• Vacation - begins to accrue immediately upon hire at approximately 8 hours per month. Follows a graduated scale with years of service.
• Sick - begins to accrue immediately upon hire at approximately 8 hours per month.
• Holidays - Step Up Suncoast offers 13 paid holidays per year
• Personal time off - 2 paid personal days per year.
• 403b plan - After one year of service agency contributes 8% of your gross salary to a retirement account. Employee contributions can start immediately upon hire.

Step Up Suncoast is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Job Type: Full-time

Pay: $45,000.00 - $58,000.00 per year

Benefits:

• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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