Job description

How to Apply: The State of Texas application is required and is only received through Work In Texas.

Go to: https://www.workintexas.com/vosnet/Default.asp to apply.

• OOG Job #: 2023-01
• WIT #: 15537134
• Opening Date: 6/16/2022
• Travel Required: N/A
• Monthly Salary: $3,333.34 - $4,166.67/mo
• Position Location: Austin, Texas
• Group Step: B17
• Class: 1016

Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.

Omission of data on the state application is grounds for disqualification of the application.

Only interviewed applicants will receive notice of the final disposition of the selection process.

OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.

General Description

The Accounts Payable Accountant works within the Office of the Governor (OOG), Financial Services Division, and reports to the Director of Financial Services. Performs moderately complex (journey-level) accounting work, which includes preparing and processing payment vouchers in accordance with Comptroller’s Prompt Payment Act and OOG’s standard accounting policies and procedures. Responsible for verifying that all necessary and required supporting documentation is available for all purchase of goods/services. Interacts with staff, governmental agencies, and the public. Develops professional working relationships with internal and external customers. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

Essential Duties

• Supports all functions performed within the Financial Services Division.
• Prepares/processes OOG payment vouchers. Ensures all required and proper documentation is attached and verifiable.
• Reconciles and processes OOG’s monthly procurement card with Citibank.
• Processes disaster grants, all incentive disbursements, and monthly contract service invoices.
• Reconciles and processes monthly Department of Information Resources (DIR) bills.
• Processes Events Trust Fund and Governor’s University Research Initiative payment requests.
• Reviews loan contracts for Product Development and Small Business Incubator Funds (PDSBI) and Enterprise Fund and processes monthly DIR bills.
• Processes invoices for the Public Safety Office (PSO) and ensures the proper allocation is used to charge federal and state funds.
• Contracts vendors to resolve outstanding billing issues.
• Answers incoming phone lines; routes calls; assists visitors in the division.
• Receives, date-stamps, records, and distributes incoming mail and invoices.
• Receives, records, and ensures the safekeeping of cash/checks.
• Performs accurate data entry in financial systems.
• Updates the internal tracking system for the status of travel and purchase requisitions.
• Maintains filing of both paper and electronic documents.
• Coordinates records retention functions for the division.
• Ensures copiers, printers, and fax machines are operational. Submits work order requests as necessary. Maintains office supply inventory.
• Assists in the compilation of financial reports.
• Provides administrative support to the Director of Financial Services as needed.
• Processes daily APC report in FIS and distributes checks/direct deposits remittances to vendors.
• May assist in providing training to other Accounts Payable staff.

• May assist in the peer review of vouchers processed by Accounts Payable Staff.
• May assist in processing and auditing travel vouchers.
• Maintains regular work schedule.
• Performs all other related duties as assigned.

Minimum Qualifications

• Graduation from an accredited four-year college or university with a degree in accounting, finance or a related field;
• Experience with accounting or bookkeeping principles; and

• Three (3) years of accounting experience.

Note: Experience and education may be substituted for one another on a year-for-year basis.
Preferred Qualifications
Accounting experience using the Centralized Accounting and Payroll/Personnel System (CAPPS).

Registration, Certification or Licensure

Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions

This classification functions in a standard office environment. Ability to move up to 20 lbs. Ability to drive as needed. Must be able to remain in a stationary position for 50% of the time. Will need to occasionally move about the office to access file cabinets, office machinery, to distribute correspondence, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to work hours during a legislative session that include holidays and as needed.

Job Type: Full-time

Pay: $3,333.34 - $4,166.67 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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